In purchases of goods and services, State Water has adopted aspects of the NSW Government Procurement Policy consistent with State Water’s Statement of Corporate Intent.

 

 

 

State Water may purchase goods and services by entering into a tender process, generally for large value items and services. This is achieved by either an open tender process (publicly advertised) or by tendering to a pre-approved panel (sent directly to potential suppliers).

 

 

 

There are various methods of tendering which can include a Request for Tender (RFT), Request for Proposal (RFP) or Request for Quote (RFQ) depending on the types of goods or services required. Expressions of Interest (EOI) are also sought under similar guidelines to tenders. The term ‘tender’ is used to mean RFT, RFP, RFQ and EOI.

 

 

 

Advertisements for open or public tenders may be placed in the Sydney Morning Herald and regional newspapers. Advertisements in the Sydney Morning Herald will generally be placed on Mondays and will vary for regional newspapers.

 

 

 

The closing time and date for the receipt of tenders is usually 2.00pm Tuesdays. (See the advertisement or request for tender for details of closing dates and times).

 

 

 

Tender documents are not available as yet on the website. However tender documents may be obtained by contacting the nominated contact officer in the tender advertisement.

 

 

 

 

 

 

 

Tender advertisements can be downloaded from the website. The details will include location of work, short work description, Request for Tender (RFT) number, closing time and date, mandatory pre-tender meeting, contact officer details and place of lodgement.

 

 

 

Tender documentation is provided only in hard copy and not currently available electronically.

 

 

 

Tenderers should carefully read the tender documentation and supply all information requested. Particular attention should be paid to the evaluation criteria that the tender submission will be assessed against.

 

 

 

Questions raised by a prospective tenderer should be in writing to the nominated State Water contact officer. Responses to questions, where the content of the answer is deemed to be material to all tenderers will be provided to all respondents who have obtained tender documents.

 

 

 

 

 

 

 

Tender submissions must be received in duplicate into the Tender Box by the closing deadline.

 

 

 

Tender submissions can be lodged in a variety of ways.

 

 

 

     

By Post:

State Water Corporation,
Tender Box,
PO Box 1018 , Dubbo, NSW 2830

 

 

 

 

By Hand:

State Water Corporation,
Tender Box,
Riverview Business Park
36 Darling Street, Dubbo, NSW 2830

 

 

 

 

By Fax:

(02) 6885 6937

 

 

 

 

By Email:

 

 

 

All hardcopy submissions must be in duplicate.

 

 

 

Electronic submissions must be complete and contained within one document, not in multiple documents.

 

 

 

Facsimiled or emailed Tenders must include, as a minimum, the schedules and/or attachments specified for facsimile submission in the request for tender. A hard copy of the complete tender is to be submitted to the Tender Board Secretary by 2.00pm on the second business day after the tender closing date.

 

 

 

Sending multiple responses will not improve the chances of success. All tender submissions must be the supplier’s best and final offer. Tenderers must also indicate their acceptance of State Water’s Commercial Terms and Conditions.

 

 

 

Tender Box openings are attended by members of State Water’s Tender Board and Secretary. Tender openings are closed to the public.

 

 

 

The Tender should be enclosed in a sealed envelope bearing:

 

 

- The name of the Tenderer;

 

- The State Water tender number;

 

- The name and description of the goods and services being tendered for; and

 

- The closing date for the tender.

 

 

 

Tenderers can request confirmation of the receipt of their tender by contacting the Tender Board Secretary 2-3 days after the closing date.

 

 

 

 

 

 

 

Tender submissions are evaluated by a tender evaluation team comprising representatives of State Water for the goods or services. Once evaluated the recommendation is forwarded to a review body for approval.

 

 

 

When approval has been received, successful and unsuccessful tenderers are informed of the result and a contract is arranged with the successful tender. At this stage the successful tender will be requested to supply copies of certificates of currency and a bank guarantee as appropriate.